Panopto - How to create a Playlist

Contents

1 Create a Playlist
2 Adding Videos to a Playlist
3 Viewing a Playlist
4 Sharing a Playlist

Overview

Playlists allow videos within your Panopto site to be presented in a single, ordered list even if those videos exist in different folders. When enabled, any user with Creator access to a folder will have the ability to create playlists in that folder.

Prerequisites

Creator access to Panopto

Note: The last step is very important to ensure all of the videos in your playlist are properly shared with your viewers. Please follow guide to the end.

1. Create A Playlist

1.1. In the upper left corner of Panopto, select the + Create button and then select Playlist (Figs. 1a and 1b).

Left-hand navigation, Panopto. At the top, the button +Create is highlighted by a red box.

Left-hand navigation, Panopto. At the top, the button +Create is highlighted by a red box.

Figure 1a

Create menu, expanded. On it, "Playlst" is highlighted by a red box.

Figure 1b

1.2. The Create Playlist window will open. Name your playlist, choose a folder where your playlist will reside, and write a description for the playlist if needed. Click Create (Fig. 2).

Create Playlist window. On it, the Name and Description have been added and a folder selected. The "Create" button is highlighted by a red box.

Create Playlist window. On it, the Name and Description have been added and a folder selected. The "Create" button is highlighted by a red box.

Figure 2

1.3. The Overview page for the new playlist will open (Fig. 3). Here, you can edit the playlist information and description, add videos to the playlist, and delete the playlist.

Overview tab, Playlist Settings window.

Figure 3

2. Adding Videos to a Playlist

2.1. On the Overview tab, click + Add videos (Fig. 4).

Videos in Playlist section of the Playlist Overview. The button "+ Add videos" is highlighted by a red box.

Figure 4

2.2. In the Add sessions to window, search for videos to add. As long as you have viewer access to a video, you can add it to your playlist. Choose the videos you want and click on Add (Fig. 5).

The window "Add sessions to" with the playlist name. On it, three videos have been selected and are highlighted by a red box.

Figure 5a

2.2.a. Adding a Webcast: Webcasts will also appear in their parent folder in the Add sessions to window, and you can also select them to be added to the playlist (Fig. 5b). Note: Webcasts will not appear in the playlist for viewers until they have been recorded and processed. Once the webcast is complete, it will be added to its designated playlist position. For more information on webcasts, please see How to Create a Webcast URL and a Waiting Room in Advance and How to Create and Share a Live Webcast with Panopto for Windows.

Add session to window, Playlist creation in Panopto. On it, a webcast appears and is highlighted by a red box.

Add session to window, Playlist creation in Panopto. On it, a webcast appears and is highlighted by a red box.

Figure 5b

2.3. When finished adding videos, click on Close. Under Videos in Playlist, you will see the videos added. Reorder these videos by clicking and dragging them. Close this window when you have finished editing your playlist (Fig. 6). Note: To remove a video from your playlist, select the X icon to its right.

Playlist, showing list of videos added in step 2.2.

Playlist, showing list of videos added in step 2.2.

Figure 6

3. Viewing a Playlist

3.1. Go to the folder where the playlist is located. The thumbnail for the playlist will be from the first video, and the playlist icon will be overlaid on top. Click the thumbnail or the title to open the playlist (Fig. 7).

Image of a Panopto folder, with a playlist listed. The playlist is indicated by a third of the thumbnail being greyed out with a white playlist icon overlaid on top of it.

Image of a Panopto folder, with a playlist listed. The playlist is indicated by a third of the thumbnail being greyed out with a white playlist icon overlaid on top of it.

Figure 7

3.2. The video viewer will open in a new tab. The full list of videos in the playlist will be shown on the left. After 5 seconds the list will collapse, and the first video will automatically play (Fig. 8).

Viewer. Playlist appears expanded from the left-side of the Viewer.

Viewer. Playlist appears expanded from the left-side of the Viewer.

Figure 8

3.3. Click on the playlist icon in the upper left corner to reopen the list of videos (Fig. 9).

Viewer. The Playlist icon, in the upper left corner, is highlighted by a red box.

Viewer. The Playlist icon, in the upper left corner, is highlighted by a red box.

Figure 9

4. Sharing Playlists

4.1. To share a playlist, locate your playlist and click on the Share icon (Fig. 10)

Playlist in the library. It has been hovered over, and on it, three icons appear in the upper right corner. The Share icon, which looks like three dots connected, is highlighted by a red box.

Playlist in the library. It has been hovered over, and on it, three icons appear in the upper right corner. The Share icon, which looks like three dots connected, is highlighted by a red box.

Figure 10

4.2. Under People and groups, start typing the name of the person or group with whom you want to share the video. Based on the name or group you start typing, a suggested user list will appear for you to select the correct person or group from (Fig. 11a). Note: Underneath People and groups, you will notice information about whom the video is already shared with: the number of groups or people with access and where the video's permissions are inherited from.

Playlist Share Menu. On it, a name is being entered in textbox under "People and Groups" and a list of potential matches appears underneath.

Playlist Share Menu. On it, a name is being entered in textbox under "People and Groups" and a list of potential matches appears underneath.

Figure 11a

4.2.a. Once selected, you can opt to do the following: Notify people, which sends them an email to let them know they have access to the video, and Message, where you can type in a custom message to send to them regarding the playlist. Once you have done this, select Send to share the playlist (Fig. 11b).

People and groups section, Playlist Share menu. On it, "Notify People," the message box, and "Send" button are all highlighted by a red box.

People and groups section, Playlist Share menu. On it, "Notify People," the message box, and "Send" button are all highlighted by a red box.

Figure 11b

4.2.b. The person or group will appear in the list of names under People and groups (Fig. 11c). Please note: To remove access to the playlist for an individual, select the X that appears to the far right of the user's name. If the parent folder for a playlist is shared with the user, you will be unable to remove access to the video until their access has been revoked at the folder level. Learn more at: How to Share a Folder.

The invited person appears on the list of "People and groups," with Viewer access to the Playlist

The invited person appears on the list of "People and groups," with Viewer access to the Playlist

Figure 11c

4.3. Under Who can access this playlist, you can change the access permissions of the playlist by selecting Change and then selecting one of the following options (Figs. 12a and 12b).

Restricted: Share the video with specific people and groups as viewers.
Your Organization (unlisted): Anyone at your organization with whom you've shared the link.
Your Organization: Anyone at your organization can find and access the video.
Public (unlisted): Anyone with whom you've shared the link can access the video.

Who can access this playlist, Playlist Share menu. On it, the option "Change" is highlighted by a red box.

Figure 12a

"Who can access this playlist" menu

Figure 12b

4.4. You can also share using a link. If you have set Who can access this playlist to any option except Restricted, you can copy and share the link by selecting the Copy Link button that appears. Link copied will appear at the bottom, indicating that you have successfully copied the link (Fig. 13). Optionally, select the checkbox next to Start at and add the timestamp at which you'd like the playlist to start when the audience opens the link provided.

Who can access this playlist, Playlist Share menu. The option "Copy Link" is highlighted by a red box, as is a pop-up message that says "Link copied"

Who can access this playlist, Playlist Share menu. The option "Copy Link" is highlighted by a red box, as is a pop-up message that says "Link copied"

Figure 13

4.5. Using the guidance in step 4.3., above, set the sharing option to Anyone who has the link. The options for Facebook and Twitter will appear in color, rather than greyed out. Select either the Facebook or Twitter icon for the social media site you wish to share the video on (Fig. 14). Please note: If you wish to share the video on a different site, please copy and paste the direct link using step 4.4., above, instead.

"Who can access this playlist" menu. Underneath it, the options to share on Twitter and Facebook are highlighted by a red box.

"Who can access this playlist" menu. Underneath it, the options to share on Twitter and Facebook are highlighted by a red box.

Figure 14

Important last step!

4.6.If the playlist is shared more widely than the videos contained in it, some viewers may not be able to access all the videos. To give all the playlist viewers access to all the videos in the playlist, click on Access and click Synchronize Access (Fig. 15). Permissions for all videos that you have Creator access to will be synced. Anyone who has Viewer access to the playlist will also be given Viewer access to the videos within the playlist, which includes anyone with the link. As such, providing the playlist link to users will also provide them with access to any of the videos listed within that playlist.

User-added image

Figure 15