Process for Ensuring Zoom One-Touch Join for Learning Studios

Our new campus Learning Studios are capable of Zoom one-touch join! If the Zoom meeting for a class session has been prescheduled and set up using the process outlined below, then all you need to do when you walk into the classroom is touch Join from the room AV panel to start the selected Zoom meeting. The room audio and video will start automatically. If the Zoom meeting was set up to automatically record to the cloud, the recording will start automatically, as well.

Course assistants should follow this process to ensure faculty can utilize one-touch join in the Learning Studios (also outlined in the graphic below):

For each course or course section you're responsible for, create a Zoom meeting with a "no fixed time" recurrence.
1. Set the meeting to automatically record to the cloud (if recording is needed).
2. If desired, add faculty as alternative hosts. [Please note this is not necessary for one-touch join but may be useful in other situations.]
3. Leave the Waiting Room disabled/unchecked.
Create a section change request in Coursedog or contact the Registrar to add the Zoom link to the corresponding course section.

Then the following steps will happen on the back end by ITS and integrations that have been set up, with no need for course assistant intervention:

A DMU developed integration will add the recurring Zoom link to all course events as they're copied from Coursedog to Outlook in the rooms specified in the academic schedule.
Zoom Rooms and Learning Studios utilize the Outlook room calendars, creating the final connection for one-touch join.

Once the above steps are completed, faculty will be able to walk into a Learning Studio for a scheduled class session and see their event on the room AV panel. All they need to do is touch Join to launch the Zoom meeting.