Registration Checklist - Incoming and Returning Students

Incoming and returning students are required to complete a checklist of items on an annual or term basis. The office of the registrar sends student reminders and monitors completion of the checklists each term. This article details the contents and management of the registration checklist. See attached PDF for screen shots of where students access the checklist and checklist contents.

Incoming Student Registration Checklist

Checklist Release:

Applicants in the DO, DPM, DPT, OTD, PA, MSA, MSBS, & PhD programs receive the new student checklist in two phases:

Phase I – Opens 90 days prior to the program start date
- Applicants with a DPINT (deposit paid/intent to enroll) application status receive all sections of the checklist except Registrar and Accounting
Phase II – Opens after the students are registered; 30 days prior to program start date
- Released to applicants who have been moved-to-student in Colleague and registered for upcoming term
  - Registrar and Accounting sections are released to the student

MHA & MPH students receive their initial checklist after registering (checklist opens after an overnight process)

Returning Student Registration Checklist

Checklist Release:

After students in the DO, DPM, DPT, OTD, PA programs are block registered by the Office of the Registrar, the term checklist is released
- Registrar staff notifies ITS after the clinical students have been block registered; ITS opens checklist for each program/class
Students in the MSA, MSBS, PhD, MHA & MPH programs self-register
- After these students register, an overnight process is triggered and registration checklist is released and available for review
  - When the student completes all checklist items, the checklist automatically closes in a nightly process after all items have been completed

Checklist Contents

Listed below are the checklist contents by department. How often the individual item on the checklist is required for completion is noted in parenthesis after each item. The attached file provides screen shots of the checklist contents.

***Registrar’s* *Office***

Address and Phone (term)
Emergency Contact (term)
Required Documents for Review
- FERPA Annual Notice (annual)
- Registration policy (annual)
- Student handbook (annual)
- Ethical Documentation - Academic Integrity in Writing and Research (annual)
Term Course List (term)

Student Health Department

Student Immunizations and Health Requirements (incoming students only – required once)

Business & Finance Department

1098-T Delivery (annual)
Direct Deposit for Student Account Credit Balances (once)
Acknowledgement of Financial Responsibility (term)
Consent to Communicate Electronically (once)
Business & Financial Information Release (informational only, always open)

Marketing and Communications Department

Photo Opt-Out Information (incoming students only – required once)

Research

Online HIPAA Training (incoming students only – required once)

Student Affairs

Sexual Assault Prevention for Graduate Students (incoming students only – required once)
White Coat Ceremony – DO, DPM, DPT, OTD, PA students only (incoming students only – required once)

Security Department

Student ID Photo Upload (incoming students only – required once)
Parking Permit Registration (annual)
Campus Security Information (annual)
- Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
- Policy on Sexual Misconduct
- Policy on Alcohol and Other Drugs
Wellness Center Release (annual)
Omnilert Notification System (annual)

Center for Educational Enhancement

Technical Standards (annual)

Information Technology

ITS Policies (annual)
- Peer-to-Peer Policy
- Information Systems Use Policy
- Statement of Understanding and Responsibility Policy
Minimum Computer Requirements (incoming students only – required once)
Environmental Scans in Remote Testing (incoming students only – required once)

Financial Aid

Directing student to e-packet (informational only; always open)

Clinical Rotation Sites

Release of Student Information to Clinical Rotation Sites - (annual for DPM year III & IV, DPT year II & III, OTD year II & PA year II)

DO Clinical Affairs (3^rd & 4^th year DO students only – required once in year III and once in year IV)

Waiver of Liability for Written and Verbal References
Patient Confidentiality Acknowledgement
Student Receipt and Acknowledgement of Clinical Years Guide
Student Contact Authorization
Release of Student Information to Clinical Rotation Sites

Registration Checklist Review & Delivery Timeline

January
- Registrar collects checklist updates from the appropriate departments and sends to ITS
February
- Registrar and ITS test checklist to ensure incoming students will have appropriate access
March
- March 1st – Incoming PA Student Checklist Opens
  - PA applicants with application status of DPINT (deposit paid/intent to enroll) receive Phase I of checklist – checklist does not include Registrar or Business & Finance sections
May
- May 1st- Incoming Student Checklist
  - PA applicants are moved-to-student and registered – open Phase II of checklist; Incoming PAs now have full checklist
  - DO, DPM, MSA, MSBS, PhD, DPT & OTD applicants with application status of DPINT (deposit paid/intent to enroll) receive Phase I checklist – checklist does not include Registrar or Business & Finance sections
- Mid-May – Returning Student Checklists
  - Returning Student Checklist for summer terms are released after classes are block registered; Registrar team notifies ITS each time a cohort class is block registered
June
- Late June – Incoming Student Checklist
- DO, DPM, MSA, MSBS, PhD, DPT & OTD applicants are moved-to-student and registered – open Phase II of checklist; Incoming DO, DPM, MSA, MSBS, PhD, DPT & OTD now have full checklist
June - August
- June, July, August – returning student checklists
  - Students are block registered for fall term; Registrar team notifies ITS each time a cohort class is block registered
October – December
- Spring term block registration for cohort programs; Registrar team notifies ITS each time a cohort class is block registered
- Spring term Self-registration for MSA, MSBS, PhD, MHA, MPH
  - Checklist opens the day after the student registers