Coursedog Section Change Requests
This article will provide instructions for submitting academic schedule change requests via Coursedog.
For all changes, you will need to navigate to the Requests module in the top left of the Coursedog screen.
At the top of the page, click the “+ Create Request” button.
From the Request Type drop-down menu, select “Section Change” as the reason for your request, then click the blue “Create Request” button.
Select the appropriate term from the drop-down menu, then select “Edit Section” as the type of change. A drop-down menu will appear that allows you to select the course you need to change, and you will also be prompted for the course’s section number.
Once you have entered the course information, you will be prompted to enter a Reason for Request. Please be as specific and brief as possible (ex. Add Luann Tucker to 3/15, 8am exam).
You next need to scroll down and enter the change you are requesting.
Scroll down to the Meeting Patterns & Rooms card (where you can see all the meeting patterns).
Locate the date/time you need to change and click the Room name. A box will appear that lets you search by room type, room features, or by name. Click on the updated location for your event and you will be returned to the Request Change screen.
If the room you want does not appear, it is not available at that date/time, or has a capacity below the enrollment limit for your course. You can either select a different location, or go back, change the date/time of your event, then update the location.
Changing the Date/Time of an Event
Scroll down to the Meeting Patterns & Rooms card (where you can see all the meeting patterns).
Locate the date/time you need to change and click the date and/or time you need to update. If you are changing the date of an event, be sure to also change the day of the week as needed. Enter your date/time changes, then click the room assignment. Make sure your original location is available at the new date/time, or select a new location.
If the room you want does not appear, it is not available at that date/time, or has a capacity below the enrollment limit for your course. You can either select a different location, or go back, change the date/time of your event, then update the location.
If your meeting patterns are no longer in order after making your changes, you can click "Sort Meetings" to have the system re-sort meeting patterns into chronological order.
Faculty change
Removing faculty from an event
To remove faculty, scroll down to the Instructors card. Click the “Set Instructor Roles & Details button” to bring up the meeting pattern assignments for all faculty in the section. Click the name of the faculty member you need to remove to expand their information, then click the x next to the meeting pattern to which they should no longer be assigned. Click Close, and you will be returned to the Request Change screen.
Please note, if you are removing the only meeting pattern to which the faculty is assigned, you must also remove them from the section by clicking the minus sign next to their name in the Instructor card. Skipping this step will result in the instructor seeing all meeting patterns for this section in their Outlook calendars.
Adding faculty to an event
To add faculty to an event, they must first be added to the course section. Scroll down to the Instructors card, then look to see if that instructor is already listed. If they are not, click + Instructor and search for them by name. If they are not listed, you may need to click the toggle next to “All Instructors” to locate instructors outside of the section’s department. If you still cannot locate the instructor by name, please contact the Academic Scheduling Manager.
Once the instructor has been added to the section, you can add them to a specific meeting pattern. Click “Set Instructor Roles & Details”. Click the name of the faculty member you need to remove to expand their information, then scroll down the list of meeting patterns in the section and click on the one you need to add. Click Close, and you will be returned to the Request Change screen.
To make a minor change to an event title, scroll down to the bottom of the Meeting Patterns & Rooms card and click “Set Details”. Find the event title you need to update, then edit your text. When you are finished, click Close to be returned to the Request Change screen.
Please note, DO events have curriculum mapping information tied to the event titles that must be maintained. If you are making major edits to lecture titles, please contact the Academic Scheduling Manager for assistance.
Zoom link changes
You may edit the Zoom link for a course section by scrolling down to the "Notes" card and replacing the link in the "Zoom link" box.
Submitting your requests
Once all changes for the section have been made, scroll to the top of the page, and click the blue “Submit Request” button. You will see a screen confirming that your request has been submitted. If you submitted your request in error, you may click “Delete Request” in the top right.
Submitting a request triggers an email notification to the registrar’s office, and it may take 1-3 business days for your request to be reviewed and approved.
Please do not submit additional requests for the same course while there are requests in-flight. Doing so may result in the loss of data. If you missed something or need to make changes before your request has been approved, you may click on the request then click "Edit Request" in the top right.
You may check the status of your submitted requests on the Requests page in Coursedog, including whether your request(s) are pending, approved, or denied.