The steps below will walk you through editing the DMU Email Signature template from Marketing and updating/creating a signature in Outlook Classic and New Outlook.

NOTE: Instructions for Outlook with a web browser here: Outlook Web. 

Any questions or issues please email MarketingandCommDepartment@dmu.edu

Step 1: Choose your preferred template from the options

- Find the templates here: https://www.dmu.edu/marketing/brand/templates/

Step 2: Update your chosen template with your information.

• Name
• Job Title and Department
• Phone number
• Email Address
• Picture:
  • Right-click the placeholder image and select Change Picture to add your photo.
  • We suggest a square photo sized to 125x125 pixels in JPEG format. 

Run into a problem updating your picture?  See the TROUBLESHOOTING section below

Step 3: Create a new signature (steps below for Outlook Classic and New Outlook)

Outlook Classic

1. Go to File > Options (bottom left) > Mail > Click Signatures (third item, button on the right). 
2. Click New. 
3. Name your signature
4. Highlight the entire updated signature, including the DMU logo and your photo, and Copy (Ctrl + C). 
5. In the “Edit signature” window; Paste (Ctrl + V) your signature
6. Make any adjustments, and click Save
7. Choose your preferred default signature in the drop downs for New messages and/or Replies/forwards
8. Click OK

New Outlook

1. Click the Settings icon (the gear in the upper right of the title bar)
2. In Settings: Go to Accounts > Signatures > Click + New Signature
3. Name your signature
4. Highlight the entire updated signature, including the DMU logo and your photo, and Copy (Ctrl + C) 
5. Paste (Ctrl + V) your copied signature into the box

NOTE: Any pictures/graphics will not paste.   To fix this: Select your photo from the template and copy it; then paste it directly onto the box where the photo would appear. Repeat this for the DMU logo.

1. Choose your preferred default signature in the drop downs for New messages and/or Replies/forwards
2. Make any adjustments and click Save when done.

TROUBLESHOOTING

Problem:  Unable to change picture or edit text / “change picture” is grayed out.

Solution: The solution depends on what you are seeing at the top of the document window.  

Q: Do you see Protected View (Enable Editing)?

A: Click the Enable Editing button. 

This will create a temporary copy of the file for you to edit.  You can then save this to your computer if you choose.

Q: Do you see Read-Only (Edit Document) or an error prompt?

A: Save the document to your computer so you can edit the information.  

• Click the File Menu
• Save As (or Save a Copy)
• Choose a location on your computer and click Save.