Flex Mode in Learning Studios and Labs

Flex Mode for our Learning Studios and Labs allows for basic presentations with no web conferencing, as well as use of Panopto from the Room PC.

Click to expand the sections below to learn more.

Basic Presentation

Learn how to do a basic presentation in our Learning Studios and Labs.

Touch the AV panel to start up the system if it's not already on. Or if the previous presenter left the system on a different screen, touch the Home icon from the bottom-left corner of the AV panel.
From the "Flex Mode" card, select Start System and wait for the system to power on.
To share content with the room, touch the source select field below the display name and then touch a source to select it and route that source to the corresponding display. Additional displays can be found by scrolling to the right.

Note: In spaces with multiple displays (E4110, E4118, E4215), if you want to share audio, you must share your content to the center projector.
When you're finished, please shut down the system by touching the Power button from the top-right corner of the AV panel and confirming Yes when prompted.

Share Sources

The following sources are available to share in all Learning Studios. Some spaces may also have additional share sources.

Room PC - Can share content to the room. Can also be used for Panopto recordings and ad hoc Zoom meetings using the room audio and video.
Lectern Laptop - Only for sharing content to the room. Cannot access room audio and video through your laptop, so you must use the room PC for Panopto recordings and ad hoc Zoom meetings.
Crestron AirMedia

Please note: If you want to record your presentation, we recommend pre-scheduling a Zoom meeting and taking advantage of one-touch join with automatic Zoom cloud recording.

Panopto Recordings

Panopto - How to Record a Video using Panopto for Windows

This guide is intended for instructors that want to record their presentation directly to a specific Panopto folder or D2L course using the Room PC in our Learning Studios and Labs.

Start a Recording

Open Panopto from the icon on the desktop or taskbar.
Sign in using your DMU username and password.
Click Sign in.
Confirm your settings.
1. Video: Select the room video device, or select None to not record with a camera.
2. Audio: Select the room device and then speak or tap on the mic to see if the audio meter bounces in the recorder. If it does, you’ve selected the correct device.
3. Quality: Standard
4. Capture Computer Audio: Checked
5. Capture PowerPoint: Checked (if recording a PowerPoint)
6. Capture Main Screen: Checked
Choose the folder where you would like your recording to be stored.

Can’t find your course folder?
Look for a folder called Active Courses. It will be grayed out, but you can still click the triangle to see courses inside it.

If it’s not under Active Courses it may still need to be provisioned in D2L. If you have time, see the guide on how to provision a D2L course for Panopto. Otherwise, record to your My Folder, but check with your academic assistant or the Solutions Hub afterward to ensure the course was provisioned properly. Once provisioned your recording can be moved from your My Folder to the appropriate course folder.
Replace the date and time with the name of the recording. We recommend using the title of the presentation and the name of the presenter. Example: Intro to Med Pharm – Dr. Henry.
If you are starting your presentation with a PowerPoint click on the PowerPoint tab.
Click Open a Presentation and browse to your PowerPoint.
Choose Yes to start your recording when the PowerPoint opens. Otherwise click Record.
Give your presentation like normal. Everything you do on the computer will get recorded.

Stop a Recording

When finished, click on the Panopto icon on the taskbar to pull up the recorder.
Click on the Stop button.
Check your session name one more time to make sure it is accurate. If not, you may change it here.
Click Upload.

Your recording will be uploaded to Panopto and available to share or edit within 10-15 minutes, depending on the length of the recording.

If you still need help, click here to request assistance with Panopto.

FAQ and Troubleshooting

Q: What if I can't hear the microphone?
A: First confirm the microphone is turned on and the screen on the microphone lights up. Then check the bottom of the AV panel to make sure Privacy or Mic mute is not active. Check the Audio Levels tab to confirm the microphone is also not muted there, and adjust the volume up as needed.

Q: What if my laptop audio or video isn't working?
A: Check to make sure the Lectern Laptop is selected as a source. Unplug the HDMI cable from your laptop and plug it back in.

Q: What if the sources aren't routing correctly or something else is wrong?
A: Touch the power button from the top-right corner of the AV panel and then select Yes to confirm. Give the system a minute to power off, and then touch the AV panel to wake it back up and select Zoom Mode or Flex Mode as usual.