How do I book a room for my meeting in Outlook? Room reservations for employees will be completed in Outlook using the steps below. For more information, please review our knowledge base article on Making a Room Reservation in Outlook or watch our Room Reservations Video. Go to your Outlook calendar and create a new meeting Find a time that works for you and your meeting participants Use Outlook Room Finder in your meeting window to find an open room Click on location to add to your meeting If desired, Zoom may also be added to your meeting at this time Send the invite! Note: If you frequently make room reservations for someone else and don’t wish to have these events on your personal calendar, please contact the ITS Solutions Hub (solutionshub@dmu.edu) for assistance in becoming an Outlook delegate.   What are the rules for room reservations in Outlook? Reservations may only be requested within 90 days of today’s date for learning studios and the private dining rooms.  All other meeting rooms may be requested within 365 days of today's date. This includes recurring meetings--reservation acceptance emails will indicate the date range for which your recurring meeting has been approved.  (*If you need to request a reservation in a learning studio or private dining room more than 90 days in the future, please contact facilitiesmanagement@dmu.edu.) Reservations may only be requested for 24 hours. (Wellbeing Room reservations have a max duration of 60 mins). Many spaces across campus will require approval for booking (these include learning studios and executive or department conference rooms).  You will receive a “Tentative” email confirmation upon request, and then an “Accepted” or “Declined” message once the request has been processed. To learn more about the approvals required, please see our Available Spaces at the DMU Campus knowledge base article. Meetings that are DECLINED, including declined instances of recurring meetings, will still show on your calendar appointment but have not been added to the room calendar. You must manually change the meeting location in your appointment if your request is declined. What if I need additional services? If you would like to request additional services for a room reservation, such as AV support, AV equipment, catering, or room setup, please utilize the Room Reservation Services article for direct links to these items. What if I’m hosting an event and want help getting my reservation(s) setup? The DMU Facilities team will be using Coursedog to manage event requests for internal and external groups.  To request a reservation, please utilize our Coursedog Event Request Form (available on Pulse).  If you have any questions, please contact the DMU Facilities Team (facilitiesmanagement@dmu.edu). What about student room reservations? DMU students will be able to utilize Outlook to book Wellbeing Rooms.  These rooms have a 90-day and 60-minute reservation limit.  All student organizations/student-sponsored events requesting meeting space must complete the Event Request form on Anthology. Related Resources How to Make a Room Reservation in Outlook Available Spaces at the DMU Campus Scheduling a Zoom Meeting Using the Outlook Plug-In Room Reservation Services Viewing Room Calendars

Please click on the icons below to request support or services for your room reservation. Request AV Support Request a technology item for checkout ITS offers a variety of technology equipment for checkout for your meeting or event, including laptops, attendance laptops, and a portable PA system. Submit a work order with Facilities Facilities provides room setup support, as well as any custodial or security needs. Request catering on CaterTrax Please see the printable Summerfield's Catering Menu for additional information. Or Contact Catering if you have a question.

Room reservations for employees will be completed in Outlook. This article provides details on making a room reservation from the Outlook desktop application for Windows. Open Outlook and navigate to your personal calendar or a group calendar, wherever you want the meeting to live. Create a new meeting ("New Meeting" from the top toolbar). Find a time that works for you and your participants, using the Scheduling Assistant if desired. Click the "Room Finder" button to the right of the Location field. Select the Building, and optionally other filters, to narrow down the room list. Matching rooms will automatically display, along with basic room information and availability for your meeting time. Click to select a desired room that shows as "Available" to add it to the Location field. [Note: Some rooms require approval, which will be indicated by a red X and help text at the top of the meeting window after you add a Location.] If desired, you can also create a Zoom meeting using the Outlook add-in before sending your meeting invite. Click here to learn more. Double-check your meeting details, and click "Send" when you're ready. You'll receive an email when your room request has been approved. [In-policy requests for rooms that don't require approval will be automatically approved. Click here to see a list of new campus rooms and their approval policies.] Helpful Tips The Room Finder will default to recent or frequent Buildings, but you can always manually select a different building. As an alternative to clicking into Room Finder, you can click into the location field to view quick room suggestions. Related Resources Room Reservations Video Schedule a Zoom Meeting using the Outlook Plug-in

Keep reading to learn how to view room calendars from the Outlook desktop application for Windows. Open Outlook and navigate to your personal calendar. From the top toolbar, click "Add Calendar" and then select "From Room List...". Scroll down or search for the room you want. Then double-click your desired room to add it to the "Rooms" selection at the bottom of the window and click "OK". Note: If you're having trouble finding the desired room, change the Search option at the top to "All columns" and try your search again. The selected room calendar will open momentarily beside your personal calendar. If you don't see any meetings on the calendar at first, give it a minute to finish loading. [Note: You may not have permission to open room calendar appointments to view full details, but you can mouse over an appointment to view the full title with date and time.] Helpful Tips After you've opened a room calendar once, it will appear in the left side panel under your "Shared Calendars" list (until you clear out your shared calendars). Just click the room name to select it and open the calendar.

What if I’m hosting an event and want help getting my reservation(s) setup? The DMU Scheduling team will be using Coursedog to manage event requests for internal and external groups. If you have any questions, please contact the DMU Scheduling Team (facilitiesmanagement@dmu.edu). To request a reservation, please utilize the following link: Coursedog Event Request Form

Our DMU Campus at 8025 Grand Ave. in West Des Moines has a wide variety of spaces available.  The information below provides you with an overview of approvals and conditions for each room.  Reservations may only be requested within 90 days of today’s date for learning studios and the private dining rooms.  All other meeting rooms may be requested within 365 days of today's date. This includes recurring meetings--reservation acceptance emails will indicate the date range for which your recurring meeting has been approved.  (*If you need to request a reservation in a learning studio or private dining room more than 90 days in the future, please contact facilitiesmanagement@dmu.edu.) For a complete list of hours and quiet spaces, please visit: Facilities Management & Security. Please note: DMU students will be able to utilize Outlook to book Wellbeing Rooms.  All student organizations/student-sponsored events requesting meeting space must complete the Event Request form on Anthology. Student leaders who have been trained on the technology in the learning studios are permitted to use the technology for club, organizations, and SGA meetings. Rooms that are open are permitted to be used on a first come first served basis for student study. Students are not able to reserve learning studios, labs, or meeting rooms. Conference Rooms Room # Capacity Room Name Request Approvals C2101J 18 CampSup C2101J - Facilities Meeting Room Staff in the Facilities department can book without approval. All other requests must be approved by the department. E4208J 6 Edge E4208J - Student Resources Meeting Room Staff housed on the 2nd floor can book without approval. All other requests must be approved by the CEE Assistant. E4225D 4 Edge E4225D - Diversity Huddle Room Staff in the Diversity department can book without approval. All other requests must be approved by the department. E4227 2 Edge E4227 - ITS Consult Room (No AV) Staff in the ITS department can book without approval. All other requests must be approved by the department. E4320 4 Edge E4320 - Huddle Room North No approval required. E4336 6 Edge E4336 - Meeting Room South No approval required. E4300D2 8 Edge E4300D2 - Meeting Room Northwest No approval required. E4300D3 12 Edge E4300D3 - Meeting Room Southwest No approval required. E4400D3 12 Edge E4400D3 - Meeting Room South No approval required. E4400D4 10 Edge E4400D4 - Meeting Room Northeast No approval required. E4400D5 10 Edge E4400D5 - Meeting Room Northwest No approval required. E4400D6 16 Edge E4400D6 - Meeting Room North No approval required. E4509E 8 Edge E4509E - Meeting Room North Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. E4510 4 Edge E4510 - Huddle Room (No AV) Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. E4512 4 Edge E4512 - Huddle Room (No AV) Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. E4513 4 Edge E4513 - Huddle Room Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. E4517A 24 Edge E4517A - Boardroom West Requires approval by the Office of the President. E4517B 24 Edge E4517B - Boardroom East Requires approval by the Office of the President. E4521 10 Edge E4521 - Meeting Room South Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. E4524 6 Edge E4524 - Meeting Room South Staff housed on the 5th floor can book without approval. All other requests must be approved by the Senior Administrative Assistant, Academic Affairs. I3112 16 Innov I3112 - Private Dining No approval required. I3113 16 Innov I3113 - Private Dining No approval required. I3114 16 Innov I3114 - Private Dining No approval required. Learning Studios Room # Capacity Room Name Request Approvals E4109 38 Edge E4109 - Learning Studio All learning studio reservation requests will be approved by the Registrar or the Scheduling Team. Requests will be approved after the academic schedule has been released (approximately 90 days in advance). E4110 90 Edge E4110 - Learning Studio E4111 38 Edge E4111 - Learning Studio E4117 132 Edge E4117 - Learning Studio North E4118 90 Edge E4118 - Learning Studio E4119 132 Edge E4119 - Learning Studio South E4215 304 Edge E4215 - Richards Learning Studio H1203 16-40 Health H1203 - Groben Wellness Lab I3208 78 Innov I3208 - Bako Clinical Lab I3210 78 Innov I3210 - Clinical Lab 2 I3212 78 Innov I3212 - Janower Clinical Lab I3214 78 Innov I3214 - Freeman Clinical Lab I3409 78 Innov I3409 - Adams Task Training I3414 180 Innov I3414 - Anatomy Lab Student Small Group Testing Rooms Room # Capacity Room Name Request Approvals E4217 6 Edge E4217 - Small Group All requests approved by the CEE. E4218 4 Edge E4218 - Small Group E4219 4 Edge E4219 - Small Group E4220 4 Edge E4220 - Small Group E4221 4 Edge E4221 - Small Group E4222 4 Edge E4222 - Small Group Additional Faculty Spaces Room # Capacity Room Name Request Approvals E4223 10 Edge E4223 - Active Learning Practice All requests approved by the CEE. E4400D2 3 Edge E4400D2 - The Studio No approval required. Event Spaces Room # Capacity Room Name Request Approvals E4100C 22 Edge E4100C - Alumni Hall All requests approved by the Scheduling Team. E4200D2 24 Edge E4200D2 - Outdoor Terrace I3100F1 408 Innov I3100F1 - Community Commons 1 Southwest OLSEN 360 Olsen Center (3200 Grand Ave.) Wellbeing Rooms Room # Room Name Request Approvals C2118 CampSup C2118 - Wellbeing Wellbeing rooms are available for DMU employees and students. Rooms may be reserved up to 60-minutes, and no approval is required to make a reservation. E4103 Edge E4103 - Wellbeing E4203 Edge E4203 - Wellbeing E4303 Edge E4303 - Wellbeing E4403 Edge E4403 - Wellbeing E4503 Edge E4503 - Wellbeing H1206 Health H1206 - Wellbeing I3104 Innov I3104 - Wellbeing I3204 Innov I3204 - Wellbeing I3304 Innov I3304 - Wellbeing I3404 Innov I3404 - Wellbeing Clinic 341 Clinic 341 - Wellbeing (3200 Grand Ave.) Clinic Rooms (3200 Grand Ave. Des Moines) Room # Room Name Request Approvals CLINIC 149 Clinic 149 - Meeting Room No approval required. CLINIC 272 Clinic 272 - Meeting Room CLINIC 278 Clinic 278 - Meeting Room CLINIC 345 Clinic 345 - Meeting Room CLINIC 406 Clinic 406 - Lab CLINIC 422 Clinic 422 - Meeting Room MCL CLINIC 432 Clinic 432 - Lab CLINIC 823 Clinic 823 - Team Room

Watch the video below to learn more about the new process for room reservations. Related Resources Available Spaces at the DMU Campus Room Reservations knowledge base folder

Edge E4109 Room Layouts Edge E4110 Room Layouts Edge E4111 Room Layouts Edge E4117 Room Layouts Edge E4118 Room Layouts Edge E4119 Room Layouts Innovation I3318/I3319/I3320 Room Layouts