Best Practices for Remote Work
General Recommendations
- Be available and responsive to messages, emails and phone calls during designated work hours.
- Consider implementing a daily virtual “touch-base” with individuals or teams using Zoom (require use of video for all participants).
- Utilize screen sharing tools through Zoom.
- Create a dedicated workspace with required tools and resources.
- Create a plan or schedule for each day that includes items for completion and collaboration sessions. Communicate this plan with your colleagues and supervisor.
Communication and Collaboration - Zoom Recommendations
Click here to browse our Zoom knowledge base articles.
- Have Zoom open on your Desktop during the day to allow for easy access to instant messaging and phone calls.
- Turn on your video for Zoom calls with up to 40 participants.
- When using video, please ensure your background is free of distractions.
- If you are unable to limit background noise, please utilize a headset.
- When in meetings larger than 5 or if you’re unable to limit background noise, please mute yourself when not speaking.
- Utilize Zoom to share content with Colleagues.
- Add your work hours and location to your Zoom personal note.
Access to Files
- Documents stored in OneDrive are available off-campus, from any device connected to the internet. If possible, it’s recommended that employees utilize OneDrive to store and share individual documents. Learn more about OneDrive.
- SharePoint Team Sites allow groups to easily share documents and participate in simultaneous “group editing”. Learn more about SharePoint Team Sites.
- If access to a Network Share is needed, please access information on Global Protect VPN
- Managers will submit a request for VPN through the Manager’s Toolkit Pulse Page under Human Resources.
Secure Your Work Area
- Review and become familiar with the Work Areas and Mobile Computing Policy.
- All work performed away from University facilities for University business purposes must be performed in a secure manner, taking all precautions to safeguard information assets and access to University systems.
- Do not use open/unsecured networks to access Confidential university resources without the VPN.
- Lock your workstation when it is unattended.
- Home work areas must be secured so that no others in the house have access to University information assets.
- DMU owned computers and mobile devices with access to DMU secure networks must not be used by children, family members, or friends of DMU employees. Use must be limited to only DMU business by employees.
Additional Resources