Zoom is a unified application for voice calling, video calling, virtual meetings, and chat. It is also our virtual learning environment tool for both fully virtual and hybrid synchronous classes. All DMU faculty, staff, and students can access Zoom through single sign-on using your DMU credentials. Click here to access Zoom Your Zoom account allows you to meet virtually with DMU students and employees and with external participants. It also comes with the following features: Unlimited length meetings with up to 300 participants Single sign-on using your DMU account Use your computer for audio or dial in from a telephone HD video for all participants Integration with Desire2Learn Outlook calendar plug-in Schedule meetings for someone else or allow someone else to schedule meetings for you Breakout rooms Screen share and digital whiteboard for all participants Compatibility with Windows, Mac, Linux, iOS, and Android devices Cloud recording with Panopto integration Click here to make a request if you need access to any of the following features: Host a Meeting with more than 300 participants Host a Webinar Note: Webinars are distinct from Meetings. While Meetings are collaborative, Webinars are designed for one-way communication with attendees in listen-only mode. To learn more about Zoom: Visit the Zoom Help Center Visit the Zoom Learning Center View Zoom release notes. View our Zoom Meetings and Webinars knowledge base folder. View our Zoom Phone and Chat knowledge base folder. If you still need help, click here to request assistance with Zoom.

This is part of the recommended Zoom workflow. If you already have an established workflow that works for you, feel free to continue using your current workflow instead. Go to dmuedu.zoom.us. Click Sign In. Enter your DMU username and password if prompted. Click Meetings from the left side menu. Click Schedule a Meeting. Fill out the requested details. We recommend the following best practices: Topic - If scheduling for a course, include the course name and/or number for clarity. Recurring meeting - If you will be setting up a recurring lecture link for the entire semester, check the box next to Recurring meeting. Once you’ve checked the box, some additional options will appear below it. We recommend setting the Recurrence option to No Fixed Time. This means the Zoom meeting is not tied to any particular date and time and will allow you to use the same Zoom link whenever you want for as long as you want. Meeting ID - Generate Automatically. This ensures each Zoom meeting has a unique link and Meeting ID to help prevent unwanted access. Passcode and Waiting Room - You can optionally enable Passcode or Waiting Room as an additional layer of security. However, Waiting Rooms are not recommended when taking advantage of Zoom one-touch join in the Learning Studios. Click to learn more about Passcodes and Waiting Rooms to determine the best option for you or reach out to the Solutions Hub to discuss your use case. Video - off for both Host and Participant. This is just the default state of the video when joining the meeting and still allows both you and your participants to turn on video when ready. Audio - Both. This allows participants to join meeting audio either from their computer or by phone if they have a bad internet connection. Meeting Options - Click Show to expand the meeting options. We recommend enabling the following options: Mute participants upon entry; Automatically record meeting - in the cloud (if you want to record) [Cloud recordings are automatically copied to Panopto. Click here to learn more.] CAUTION: We recommend keeping Allow participants to join anytime UNCHECKED for two primary reasons: Allowing anyone to join before host increases the chance that someone will join the meeting before the Zoom Room has connected. If the Zoom Room does not connect to a meeting before other rooms or participants it will not have the "host" permissions needed to fully control the Zoom Room from the touch panel. If using automatic recording, doing so would create a recording every time someone joins and leaves the Zoom meeting--for example, if participants click into the meeting at the wrong time. Alternative Hosts - If other faculty will be lecturing in your course or if someone else needs to start your meeting, you can add them as Alternative Hosts to allow them to start and run your Zoom meeting without you needing to be present. Note: Learning Studios can be added as alternate hosts to ensure that room has host controls even if someone else joins first. However, it is not recommended to add any small meeting rooms in case students join from those rooms. Click Save at the bottom of the page. If you still need help, click here to request assistance with Zoom.

Invite Link After you schedule a Zoom meeting and click Save, you'll see a page with meeting details, including an Invite Link. Copy the Invite Link and distribute using one of the methods below. Post to D2L We recommend posting course Zoom links to your D2L course page for easy access. See our knowledge base articles on Creating D2L Course Content and Creating D2L Announcements for additional information. Outlook Calendar Invite CAUTION: If you need to share your recurring course Zoom link (for example, with a guest lecturer), please send this link via an email message. Do NOT forward any appointments that are automatically added to your calendar via the Coursedog process, and do NOT include the course Zoom link in a separate Outlook calendar appointment. Learn more about the known Zoom issue driving these recommendations. Create an Outlook calendar meeting. Set everything up as you normally would, including title, attendees, date, and time. In the body/message portion of the meeting invite, paste the Invite Link (copied from the Zoom meeting details page, as described above). For the Location field, either type in Zoom or also paste the Join URL. Or for a hybrid meeting, view our knowledge base article on How to Make a Room Reservation in Outlook. When you're ready, click Send. If you still need help, click here to request assistance with Zoom.

This is part of the recommended Zoom workflow. If you already have an established workflow that works for you, feel free to continue using your current workflow instead. Start a Scheduled Zoom Meeting from a Learning Studio or Lab To start a scheduled Zoom meeting from a Learning Studio or Lab, see our knowledge base article on Zoom Mode in Learning Studios and Labs. Then see the sections below on Host Controls and Breakout Rooms if you want additional guidance. Start a Scheduled Zoom Meeting from a Campus Meeting Room To start a scheduled Zoom meeting from a campus meeting room, see our knowledge base article on Starting a Pre-Scheduled Zoom Room Meeting. Or for Clinic meeting rooms, see the section below to learn how to start a scheduled Zoom meeting from your laptop. Then see the sections below on Host Controls and Breakout Rooms if you want additional guidance. Start a Scheduled Zoom Meeting from Your Laptop We encourage you to start your Zoom meeting a few minutes early to give everyone time to connect and set up audio and video devices. To start a Zoom meeting as the host or an alternative host, first open the Zoom desktop client and make sure you are logged in with your DMU account. Then you can simply click the Zoom meeting link from your calendar, email, or D2L course to start the meeting, and Zoom will recognize you as the host because you are logged into the desktop client. If you receive the message "Please wait for the host to start this meeting" and have confirmed you are logged into the Zoom desktop client with your DMU account, ask the meeting host or academic assistant who scheduled the meeting to confirm you have been added as an alternative host. After starting the Zoom meeting, a window may pop up with options for joining meeting audio. Click Join with Computer Audio. Host Controls By default, all of your host controls appear at the bottom of the Zoom window. If they disappear, move your mouse a bit and they will reappear. On smaller screens, some of the host controls may be available under the More option. Click the Mute/Unmute button to mute or unmute your microphone. Or click the arrow to the right of the Mute/Unmute button to select a different microphone or speaker or to test your audio. Click the Start Video/Stop Video button to start or stop your video. Or click the arrow to the right of the Start Video/Stop Video button to select a different camera. Click Share Screen to share either your entire desktop or select any currently open file or application to share. Select an option and then click Share. To stop sharing, click the Stop Sharingbutton at the top of your screen. Note: All your host controls will move to the top of the page while you're sharing content. If you also need to share computer audio, check the box for Share sound at the bottom of the share select window prior to clicking Share. If you'll be sharing a full-screen video, check the box for Optimize for video clip at the bottom of the share select window prior to clicking Share. It is recommended to only check this box for the portion of your presentation that includes video and then uncheck it when you're done. Click Participants to see a list of all participants who have joined your Zoom meeting. Click Chat to type a question or comment to your participants or view messages that your participants have typed. If you have not set your meeting to record automatically, click Record and select Record to the Cloud when you're ready to begin recording. Breakout Rooms For small group work, you can utilize Zoom's breakout rooms feature to split students into separate small group meetings within your main Zoom meeting. Zoom makes it easy to switch everyone back and forth multiple times between breakout rooms and the main Zoom meeting. Click here to see Zoom's support article on breakout rooms. If you still need help, click here to request assistance with Zoom.

If someone else has sent you an invitation for a Zoom meeting, see Zoom's support article for how to get started as a participant, including: how to join a meeting how to connect to audio how to use video and virtual backgrounds how to share your screen how to chat how to view captions Prior to your scheduled Zoom meeting, you may want to join a test meeting to make sure you are able to connect and your microphone, speakers, and camera are working properly. This will also give you a chance to familiarize yourself with Zoom and the settings and controls available to you as a participant. If you still need help, click here to request assistance with Zoom.

There are two primary ways to change your microphone/audio source: From the Desktop Client You can set your default microphone and speaker from the Zoom desktop client and test them in advance to make sure everything is working before you join a Zoom meeting. Open the Zoom desktop client.  (Click in the Windows search bar and type Zoom.) If you're not already signed in, sign in through single sign-on. Click your picture or initials in the top-right and then select Settings. Select Audio from the left side menu. Use the drop-downs beneath Speaker and Microphone to select which audio device you want to use. You can also click the Test buttons to verify the devices are working properly. Changes will be automatically saved. During a Meeting You can also change your audio device selections while you're hosting or participating in a Zoom meeting. From the toolbar at the bottom of the Zoom window (or the top of the screen if you're sharing your screen), click the small up arrow to the right of the Mute/Unmute button, and then click to select the desired microphone or speaker. You can also click Test Speaker & Microphone to verify your audio devices are working properly. Changes will be automatically saved. If you still need help, click here to request assistance with Zoom.

There are two ways to record a Zoom meeting to the cloud: Manually, from within the Zoom meeting. Automatically, when scheduling a Zoom meeting. This article will cover both methods of recording a meeting to the cloud. Recording to the cloud will ensure that a copy of the video gets automatically sent to Panopto for easy sharing and retention. [Note: If you would prefer to record to an MP4 file on your computer instead of sending your recording to the cloud, see the Zoom Support article regarding local recordings. This method is not recommended due to the risk of any computer or connection issues that may cause you to get dropped from the meeting and interrupt the recording. Cloud recordings will continue to record even if you get disconnected for several minutes.] Manually Starting a Recording If you are a host or co-host you have the option to manually start and stop recordings from within the meeting using these steps: Click the Record button. Select Record to the Cloud. You may Pause the recording, but there will be no way to recover any information that happens while the recording is paused. Don’t forget to un-pause it when you’re ready to record again. When finished recording, click Stop. A confirmation message will appear to make sure you want to stop the recording. Click Yes. *Skip to Where to Find your Cloud Recorded Meeting below to learn where to find your recording after it has finished processing in Zoom and Panopto. Schedule a Meeting to Record Automatically To ensure that your meeting gets recorded without anyone in the meeting having to remember to start the recording manually, you can have a scheduled meeting record automatically to the cloud by following these steps: Sign in to Zoom – https://dmuedu.zoom.us Schedule a new meeting or edit an existing meeting. At the bottom of the Schedule a Meeting page, click Show next to Options and then check the box to Automatically record meeting. Then select In the cloud. Adjust any other meeting settings you wish and click Save. Note: To see a full list of meeting settings we recommend, please see our knowledge base article for Creating a Zoom Meeting. Where to Find your Zoom Cloud Recorded Meeting All Zoom cloud recordings are saved in Panopto to ensure appropriate sharing and retention. To learn more about accessing your recording in Panopto, please review the following article: How to Find your Zoom Recording. If you still need help, use the following links to request assistance with Zoom or request assistance with Panopto.

Any Zoom recordings made to the cloud will automatically copy to Panopto, where you can easily share your recording with others. It will take some time for the recording to first process on the Zoom Cloud, and then it will begin to process in Panopto. The processing time will vary, but you should expect the recording to be available to view in Panopto within 30-60 minutes for a 1 hour recording. By default, all recordings will go into a subfolder called Meeting Recordings found under the My Folder of the primary meeting host. Follow the steps below to locate your Meeting Recordings folder: Sign in to Panopto - https://dmu.hosted.panopto.com Click on the My Folder tab on the left side of the page. Click on the Meeting Recordings subfolder to view a list of all your Zoom meeting recordings. The primary meeting host can manage recordings in Panopto two ways: Option 1: Manually share the recording with others or move the recording into the appropriate Panopto course folder so that students of that course can view the video. Learn how to share a video in Panopto. Learn how to move a video in Panopto. Option 2: If multiple recordings will be made from a single Zoom Meeting ID, map that Zoom Meeting ID to an alternate Panopto folder so that any recordings made for that Meeting ID are automatically routed to the specified Panopto folder. This option is best for weekly team meetings or lecture recordings. Learn how to set up a Zoom Meeting ID to automatically route to a specific Panopto folder. If you still need help, click here to request assistance with Zoom or click here to request assistance with Panopto.

Local recording location is set in your Zoom settings. To find where Zoom stores your local recordings: Open the Zoom desktop client. Click your profile picture or initials from the top-right corner of the desktop client and then select Settings. Select Recording from the left side menu. At the top of the page you will see Store my recording at, followed by the location where Zoom stores your local files. Click the Open button to open this location in File Explorer to access your local recordings. If you still need help, click here to request assistance with Zoom.