Desire2Learn (D2L) is the learning management system in use at DMU. D2L houses course content--which may include lectures, assignments, assessments, and grades--that students can access anywhere, anytime, and from any Internet-connected device. As faculty or staff, you can store and track student participation and grades. https://dmu.desire2learn.com D2L Support Support Page Brightspace Community Release Notes Chat with D2L Support If you still need help, click here to request assistance with D2L.

Prerequisites In order to complete this process, you must be assigned to the course in Colleague. Your role in D2L will be listed as Course Director if you have the correct permissions. If your course is not utilizing the D2L gradebook or is listed as a NC course please use Web Advisor to enter grades. A letter grade scheme must be applied to the final grade.  Step #1. Ensure the Final Grade has an associated letter grade scheme  Assessments -> Grades Click the down arrow next to Final Calculated Grade and click Edit. Under Grade Scheme select the appropriate Scheme from the list. Step #2. Open the course and navigate to the enter grades page Assessments-> Grades -> Enter Grades Step #3. Select More Actions -> Export to SIS Select the section you need to export. Confirm the checkboxes are selected for all students. If they are not already checked you can select the checkbox at the top of the list to select all at once. Step #4. Make any grade adjustments (including: WP, WF, W last date attended) For a WP, WF, or W add the last date attended. If the student never attended, you can checkbox “Never Attended”. Step #5. Click “Export” Click Export at the bottom of the page when you are ready to Submit the grades Once you click Export you’ll see this pending export screen. You can click “Refresh” to see progress. Step #6. Click “Export History” to view log of completed exports Ensure correct number of students and absence of errors Click View Export History at the bottom of the page to view the log of the completed exports Select one of the links to view the log for this export. If you have any errors sending grades it will give you a note indicating the reason.  If you do have an error check the Common Errors. NOTE: In the case shown below the grade scheme was not applied to the gradebook to change the grades from percentage to letter values. Step #7. Send a record of the grades to the Registrar using “Print to PDF” Once you have successfully exported the grades return to the Export History page. Select the last export. Step #8. Print to PDF Tutorial Print to PDF in Chrome: https://www.labnol.org/software/save-web-page-as-pdf/21153/ Print to PDF in Firefox Ctrl + P to view printing options. Select the printer name as if you were going to select a different printer. Select “Adobe PDF” from the dropdown list. Select “OK” to choose where you want to save the file. In the Save As area choose where to save the file for your records. If you have more than 200 students be sure to add the page number to the file name. Click Save at the bottom of the page. Common Errors Error Cause Next Step Excluded – User manually excluded from upload While adjusting grades this user was not selected to export. Export the grades to SIS again and ensure you have selected the checkbox to the left of the user. Date may not precede section start date. The last date of attendance was set to a date prior to the beginning of the course. Change the date to a date after the course start date, or remove the date and select “Never Attended”. Step #4 Invalid grade “## %” for scheme “FPABC” The selected scheme does not provide a letter grade appropriate for the course. A similar error will occur if a word or incorrect letter is passed for a course. I.E. a Credit / NonCredit course would only accept a CR / NC and not an A or the word Credit. Select or create a letter grade that will result in an appropriate letter. Step #1 Final grade cannot be changed once it has been verified. The grade for this user has been verified by the registrar already and cannot be overwritten by D2L. Contact the Registrar/Dean to confirm the grade in Colleague is accurate. Error: Unable to complete your request. Grade Scheme Symbol must be visible to students. Click Settings in the top right of the gradebook. In the Org Unit Display Options tab checkbox Grade scheme symbol under Student View Display Options. Your system has not been configured for exporting grades. Please contact your organization's administrator. The section created by ILP has been removed from the course Grades must be submitted manually as this is irreversible.

1. Role: Educational Admin This role is responsible at a high level for a specific college or program and the courses within that scope. Educational Administrators have read-only permissions to all course content and gradebooks under their branch of the org structure. This is a cascading role, so users are automatically enrolled in all courses under their org structure. Initial enrollment is managed by the System Administrator. 2. Role: Program Faculty This role is responsible for planning and instructing courses within a college or program. Program Faculty have view and add access to all course content under their branch of the org structure. This is a cascading role, so users are automatically enrolled in all courses under their org structure. Initial enrollment is managed by the System Administrator. 3. Role: Instructional Designer This role is responsible for managing all content, learning activities, assessments, discussions, grades, etc. within a course offering and can “Switch Roles” to preview a course offering from the viewpoint of a student or instructor. The Instructional Designer role can adjust the course title for a course. This is a cascading role, so users are automatically enrolled in all courses under their org structure. Initial enrollment is managed by the System Administrator. 4. Role: Academic Assistant This role is responsible for managing all content, learning activities, assessments, discussions, grades, etc. within a course offering and can “Switch Roles” to preview a course offering from the viewpoint of a student. This role also manages the classlist and can ensure appropriate access for identified roles. This is a cascading role, so users are automatically enrolled in all courses under their org structure. Initial enrollment is managed by the System Administrator. 5. Role: Instructor / Course Director This role is responsible for managing all content, learning activities, assessments, discussions, grades, etc. within a course offering and can “Switch Roles” to preview a course offering from the viewpoint of a student. Course Director(s) enrollment is managed by the integration with Colleague. To request a course director change submit the details here. Only users with the Course Director role will be able to export grades to Colleague at the end of the semester. Additional Instructors may be added to the course with the Instructor role by uses with Course Director/Instructor/Academic Assistant roles in the course. 6. Role: Lecturer This role can add content to a course in which they are supporting, as well as view and enter student grades. They do not have the ability to edit exams or course settings. **Individuals who are Guest Lecturers from outside of DMU should not be granted permission to D2L courses. Their content can be sent to Academic Assistants and loaded to courses through their role. Enrollment is managed by Academic Assistants. 7. Role: Lecturer - No Grades This role can add content to a course in which they are supporting, but cannot view or enter student grades. They do not have the ability to edit exams or course settings. **Individuals who are Guest Lecturers from outside of DMU should not be granted permission to D2L courses. Their content can be sent to Academic Assistants and loaded to courses through their role. Enrollment is managed by Academic Assistants. 8. Role: Teaching Assistant This role is a modification of the base student role. A Student TA has access to the all content, learning activities, assessments, and discussions. A Teaching Assistant cannot manage content, or grade students and is unable to submit assignments or participate in exams. Enrollment is managed by course Academic Assistants – Bulk Enrollment is available through the System Admin. 9. Role: Student Non-Credit This role can view content, complete assessments, submit assignments, participate in discussions, and complete similar tasks that are required to finish a course. This role will be utilized to represent students who are not receiving credit for a course, but should be included in the course reports. Enrollment is managed by Academic Assistants. 10. Role: Student Mock This role can view content, complete assessments, submit assignments, participate in discussions, and complete similar tasks that are required to finish a course. This role will be utilized for a student that is participating in a course, but should NOT be included in the course reports. Student Mock can view courses outside the Start/End date restrictions for a course, but will not be able to see inactive courses. Enrollment is managed by Academic Assistants. 11.Role: Student This role can view content, complete assessments, submit assignments, participate in discussions, and complete similar tasks that are required to finish a course. Enrollment is managed by the integration with Colleague. Student Content Only This role can view content, but cannot view or complete assessments, assignments, discussions, or grades. Enrollment is managed by Academic Assistants. 12. Role: Staff This role can view content, complete assessments, submit assignments, participate in discussions, and complete similar tasks that are required to finish a course. This role will be utilized for a staff members participating in employee training opportunities provided in D2L. Enrollment is managed by the System Administrator through an initiated bulk enrollment. 13. Role: System Admin This role is responsible for overall administration of the system, and has full access to the D2L environment, including the Configuration Variables, Org Unit management, and Roles and Permission management. This is a cascading role, so users are automatically enrolled in all courses. Initial enrollment is managed by the System Administrator. 14. Role: Solutions Hub This role is responsible for providing technical assistance and trouble-shooting to D2L users. The Solutions Hub role has access to all users and org units in the D2L Learning Environment, and can impersonate select roles. It does not have access to the Org Unit Editor or Org Unit Manager. This is a cascading role, so users are automatically enrolled in all courses. Initial enrollment is managed by the System Administrator.

Access the Classlist Tool from the Navigation Bar or "Edit Course". Click the "Email Classlist" button. Choose the tab to email It is suggested to only email "Active Course Members", which is the default tab, or "Students". Click the "Send Email." Compose message to all users from the selected tab. Recipients appear in the Blind Carbon Copy (BCC:) line automatically. Option: Include your email address in the To: line for record keeping in Outlook.

When a student withdraws from a course they are removed from the classlist in D2L. All of their D2L information is kept and can be accessed using enrollment statistics. Go to the course “Classlist”. Click on the “Enrollment Statistics” tab, then scroll to the bottom to access students. Click on the arrow next to each student’s name to access grades and attendance.

If you are attempting to add or adjust the Course Director role in a course please reach out to the registrar for assistance. This role is managed by the Colleague + D2L integration. If the user is already listed in your classlist you may adjust their enrollment.  Checkbox next to the person you would like to adjust and select Enrollment. Select new role and Save. If the user is not currently enrolled in the course you can add a user to your course. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>

Assignments In D2L you can associate a learning objective with an assignment. On the navbar, click Assignments. Edit the assignment you want to associate with a learning objective. Click the Objectives tab. Click Associate Learning Objectives. Check the box for any learning objectives you want to add, and click Add Selected. Once the objective is associated you can add an assessment to determine when the objective is met. You must have a rubric to assess an assignment. Next to the learning objective select the down arrow and select Add Assessment. Click Select Rubric. Check the box for the rubric you want to use, and select Save. Select the Criteria of the rubric that will assess this objective, or leave the default selection to assess using the overall rubric score. Chek the box for The activity is required to complete learning objective. Select the minimum threshold for this competency to be achieved. Click Save. Discussion Topics In D2L you can associate a learning objective with a discussion topic. On the navbar, click Discussions. Edit the Discussion Topic you want to associate with a learning objective. Click the Objectives tab. Click Associate Learning Objectives. Check the box for any learning objectives you want to add, and click Add Selected. Once the objective is associated you can add an assessment to determine when the objective is met. You must have a rubric to assess a discussion topic. Next to the learning objective select the down arrow and select Add Assessment. Click Select Rubric. Check the box for the rubric you want to use, and select Save. Select the Criteria of the rubric that will assess this objective, or leave the default selection to assess using the overall rubric score. Chek the box for The activity is required to complete learning objective. Select the minimum threshold for this competency to be achieved. Click Save. Quizzes

Due to limitations of D2L sections created by the Colleague integration when adding instructors you may receive an error stating this section is full.  Before getting started selecting the appropriate role if the person you are adding needs to be able to push grades at the end of the semester they will need to be added as a Course Director. Please reach out to the Registrar as updating this in Colleague is the only method to give someone this role. Step 1: Add the Course Support Section Navigate to Course Admin -> Sections Select the blue Add Section button. Name the section "Course Support" and select the blue Add button. Step 2: Add the User to the Course Support Section with the Appropriate Role Please use the Roles and Permissions article to determine the appropriate role for the user you will be adding. Navigate to the Classlist (Course Admin -> Classlist) Select the blue Add Participants button and select Add existing users from the dropdown. Search for the individual you would like to add and checkbox their name in the list. Select the appropriate role from the dropdown and select the Course Support section created in Step 1. Click the blue Enroll Selected Users button to confirm the changes. Step 3: Add the User to the Primary Section so they can view Students in the Course (Optional) If the user will not be grading assessments or need to see students in the course you can stop here. If they do need access to view students we must add them to the section with students. Navigate to Course Admin -> Sections Select the checkbox next to the section with students and select Enroll Search for the user and checkbox under the section column to enroll them in the section. Select Save to finalize the section enrollment change.