Panopto has added a feature to allow you to automatically route your recurring Zoom meetings to specific Panopto folders. Prerequisites: The primary host of the Zoom meeting must be the one to set up the routing in Panopto. You can only route Zoom recordings to Panopto folders for which you have Creator access. This is a diagram to give you a better understanding of what the full process looks like, but then follow the additional steps below on how to configure Zoom and Panopto prior to the first meeting. Step 1 - Recommended Zoom Settings for Automatic Routing When scheduling the Zoom meeting you will use for automatic routing in Panopto, use the settings below for the best experience. You can also edit existing Zoom meetings to change these settings. Set up the meeting as a recurring meeting.  Any Recurrence option is fine (daily, weekly, monthly, or no fixed time). Set Meeting ID to Generate Automatically. In the Options section you may have to click Show to unhide some advanced meeting options. Turn off Allow participants to join anytime (may be labeled as Enable join before host in some places). Turn on Record the meeting automatically and be sure to specify In the cloud.   Step 2 - Panopto Setup for Automatic Routing Once the Zoom meeting has been scheduled, you can set up that meeting ID to record to a specific Panopto folder. Sign into https://dmu.hosted.panopto.com. In the top right corner of the page click your name and select User Settings. Scroll down on the Info tab to the Meeting Import Settings and select Add New. Enter the meeting ID of the recurring Zoom meeting, with no spaces between the numbers. Under Folder Name start typing the Panopto folder (such as a Course Folder) where you want the recordings to be automatically routed, and then select the folder from the list. Click Save. Any cloud recordings made in the Zoom meeting with the mapped Meeting ID will be sent to the specified Panopto folder. Additional folder mappings can be made for additional recurring Zoom meetings. Please note we strongly recommend against changing the Default Folder for your Zoom recordings. If you still need help, click here to request assistance with Zoom or click here to request assistance with Panopto.

Zoom cloud recordings retention policy automatically began deleting recordings after 120 days starting August 1, 2021. *Note: this Zoom cloud recordings retention policy does not impact recordings stored in Panopto. See more information below regarding Panopto. What does this mean for me? With this new retention policy, users will have 120 days to download any Zoom Recordings they wish to retain. After 120 days, these recordings will be automatically deleted. However, Zoom provides 30 days to recover deleted recordings from the Zoom trash before they are permanently deleted. Afraid you'll forget? You can add a notification from Zoom that will email you 7 days prior to permanent deletion--click here to learn how. See our knowledge base article for more information on how to recover a Zoom Cloud recording from the trash. Need access to a recording past 120 days? They are in Panopto! Thanks to our integration with Panopto, Zoom Cloud recordings are automatically copied over to Panopto, where they will continue to be stored for long term use. This means that if you would like users to have access to one of your Zoom Recordings for longer than 120 days (past the meeting date), you would need to share the Panopto link for that recording. Don’t Share...  Do Share...*  https://dmuedu.zoom.us/rec/share...  https://dmu.hosted.panopto.com/Panopto...  *Panopto recordings accessed through D2L course folders will automatically provide viewing rights to students enrolled in the course. You do not need to share a link in this use case. For more information on how to find your Zoom recordings in Panopto, see our knowledge base article: How to Find Your Zoom Recordings. If you have any questions, please reach out to the Solutions Hub or the Educational Technology Team.

When a Zoom Cloud recording is deleted, it will be stored in the Zoom Trash for 30 days before being permanently deleted. If desired, you can enable email notifications from Zoom 7 days prior to deletion. [Note: This will not affect the Panopto version of the recording.] For more information, please review our Zoom Recordings Retention Policy. To enable this feature on your account, follow these steps: Log in to https://dmuedu.zoom.us Select Settings Select Email Notification Flip the toggle for When the cloud recording is going to be permanently deleted from trash. Note: If the toggle is flipped to the right and turned blue, the setting is enabled. If you still need help, click here to request assistance with Zoom.

When a Zoom Cloud recording is deleted, you have 30 days to recover it from the trash before it is permanently deleted. You will receive an email notification 7 days prior to the video being permanently deleted. If you find that you need to recover a recording for any reason, follow these steps: Sign in to https://dmuedu.zoom.us  Click Recordings from the left side menu. Click Trash on the right side of the page. Check the box(es) next to the recording(s) you want to recover. Click Recover. It will prompt you one more time to make sure. Click Recover. Note: Recovering large recordings or several recordings at once may take some time. You should see your item marked as "Recovering..." while this is being processed, but you do not need to wait for it to finish. Click Recordings again to return to your recordings page. Locate your recovered recordings to make sure they recovered successfully. If you still need help, click here to request assistance with Zoom.

The polling feature for Zoom allows you to create simple multiple choice questions for your participants to answer live during a meeting or webinar. The host and co-hosts can see the responses as they come in, optionally share the results with participants, and download a report of responses after the session. Polls can also be conducted anonymously, if you do not wish to collect participant information with the poll results. The primary host or someone with scheduling privileges for the primary host can create the poll questions on the Zoom website. You can also choose whether to give alternative hosts permissions to add and edit polls. During the Zoom meeting or webinar, anyone with host or co-host privileges can run the polls. Additionally, surveys can be used to poll participants outside of a meeting or webinar. Click to learn more about: Polling for Zoom meetings Polling for Zoom webinars. Surveys for polling outside of a meeting or webinar. Additionally, surveys can be used to poll participants outside of Meetings If you still need help, click here to request assistance with Zoom.

This article will show you how to enable the Live Transcription feature within a Zoom meeting, as well as provide you with an example of what participants will see. This feature uses automatic speech recognition (ASR) to generate immediate closed captions while they are being spoken. {Please keep in mind most ASR transcription results in approximately 70-80% accuracy.} By default, Live Transcription can now also be enabled by meeting participants. Launch your Zoom meeting. Click the Live Transcript button found on the Zoom meeting toolbar (may be found under More). Click Enable Auto-Transcription. If you want to disable live transcription, click Live Transcript again and select Disable Auto-Transcription. Hosts and participants will have the option to hide the subtitles for their own view, view the full transcript, or adjust the size of the subtitles by clicking on the Live Transcript button on the Zoom meeting toolbar. From a mobile device, live transcription can be enabled or disabled by going to Settings > Meeting and toggling the Show Closed Captioning (when available) setting. If you still need help, click here to request assistance with Zoom.

As a meeting host, you can assign participants to breakout rooms in one of three ways: Randomly assign participants to a specified number of breakout rooms during the meeting Allow participants to self-select breakout rooms Pre-assign participants to breakout rooms prior to the meeting This article covers the setup process for option 3, pre-assigning your meeting participants to breakout rooms, which must be done in advance, either at the time you schedule the meeting or any time prior to starting the meeting. Settings Go to the Zoom website, and click Sign In. Select Settings from the left side menu. Ensure the Breakout Room - Meetings setting is turned on (it should be by default). Beneath the Breakout Room - Meetings setting, check the box for Assign participants to breakout rooms when scheduling. The setting will save automatically, so there is no need to click a Save button. Adding to Your Meeting From the Zoom website, click Meetings from the left side menu to access your list of upcoming meetings. Move your mouse over the desired meeting, and click Edit. In the Options section at the bottom of the page, click Show and then check the box for Breakout Room pre-assign. Our recommended option for pre-assigning participants to breakout rooms is to import a list of assignments from a CSV file. To do so, click the Import from CSV option. This will open a new pop-up within your browser window. Click the download link to download a template file. Prepare the CSV file. Open the downloaded template file in Excel. Keep the column headers in row 1, and replace the remaining data with your breakout room assignments. Add each participant's email address in column B (1 email per row) and that participant's assigned breakout room in column A. Make sure your breakout room names are consistent (e.g. Zoom will treat "room1" and "room 1" as different breakout rooms). When you're finished, Save the file and be sure the file type is showing as CSV (comma delimited). Return to the Zoom website (where you left off in step 5), and upload the CSV file. Verify that the breakout room assignments look correct, and click Save at the bottom of the pop-up window. You will return to the Edit Meeting page. Click Save at the bottom of that page, as well. Managing Pre-Assigned Breakout Rooms During the Meeting Zoom now allows the meeting host and all co-hosts to start and manage breakout rooms. This can also be an alternative host or someone who was promoted to host manually during the meeting. When you're ready to start breakout rooms, click the Breakout Rooms icon from the meeting controls toolbar. You'll see a preview of the breakout rooms you set up prior to the meeting, including the breakout room names and which current participants (only the ones currently in your meeting) have been assigned to each room. If a participant joins the meeting either without logging into Zoom or with a different email address than you pre-assigned, that participant will not be matched to a breakout room. You can manually assign that participant to a breakout room by clicking the Assign button next to the desired breakout room and checking the box next to their name. When all the rooms are set up and you're ready to send participants to breakout rooms, click Open All Rooms. When you're ready to bring participants back together in the main session, click Close All Rooms. Tips for Success When setting up your Zoom meeting, you can enable the security setting for Require authentication to join. This will increase the chance that your participants get matched to their pre-assigned breakout room. If you will be hosting external guest lecturers, we recommend you do not enable this setting. Alternatively, you can require registration for your meeting and set up your pre-assigned breakout rooms with the email addresses your participants used to register. Ask your participants to log into Zoom with the email address you've assigned to breakout rooms. For example, if your participants are all DMU students, ask them ahead of time to log into Zoom with their DMU email address rather than a personal email address. Instructions for how they can log in to the Zoom app, or check if they're already logged in, can be found here. Have a list of breakout room assignments on hand for last-minute manual assignments. Practice with pre-assigned breakout rooms ahead of time to familiarize yourself with the process. If you still need help, click here to request assistance with Zoom.

Follow these instructions to see a list of participants who joined your Zoom meeting, as well as what time they joined and what time they left the meeting.  Please note you must have been the primary host (not a co-host or alternative host) to see reports for a meeting, even if you did not join the meeting. Go to dmuedu.zoom.us. Click Sign In.  Enter your DMU username and password if prompted. Click Reports from the left side menu. Click Usage. At the top of the page, enter a date range that includes the desired meeting, and click Search. From the list of matching meetings within the specified date range, click the number in the Participants column. You’ll see a list of each participant who joined the meeting, as well as what time they joined and what time they left. Participants who were disconnected or left the meeting and returned will show up multiple times. Click Export to download the data as a CSV file. If you still need help, click here to request assistance with Zoom.