CoursEval allows for the creation and distribution of course feedback surveys, as well as reporting and analysis of results. Our current CoursEval license covers COM and CHS courses only.  Access is through single sign-on using your DMU credentials. Click here to access CoursEval - Students and Faculty Click here to access CoursEval Admin Portal To learn more about CoursEval: View CoursEval Student and Faculty Portal Overview If you still need help, click here to request assistance with CoursEval.

Learn how to access and download two different types of reports in CoursEval. Audience: Course Directors, Administrators Accessing Reports Access the MyCE portal and log in with your DMU credentials. Mouse over Reports from the top menu bar and select the desired report. [See below for more details on each report type.] Report Types Evaluation Report / Course Section Report Survey Intelligence Report For individual courses Ad hoc reporting: Can add multiple courses and terms to a single report Standardized report for all courses Some templates available, and you can also create your own templates All question types Likert Scale questions only Faculty will only see the courses for which they are course director/co-director Please contact the course director if you would like to request a report. Faculty will only see the courses for which they are course director/co-director Please contact the course director if you would like to request a report. Evaluation Report / Course Section Report The Evaluation Report and the new Course Section Report present the same data with different visualizations. Use whichever one you prefer. Mouse over Reports from the top menu bar and select Evaluation Reports or Course Section Reports. Set the filters on the top of the page as desired to see the matching courses for which you are a course director. Results will automatically update every time you change a filter. Note: You will only see reports for surveys that have closed. Check the box in the Include column for the desired reports, and then click View, PDF, or Print. Evaluation Reports and Course Section Reports are individual per course, not comparative. If you select multiple reports at once, they will appear sequentially in the same file. For comparative reports, use the Survey Intelligence Report instead. Survey Intelligence Report Mouse over Reports from the top menu bar and select Survey Intelligence Report. You may see some shared templates available or any reports you've created for yourself. Click one of the icons in the View/Export column to load that report. View - Columns in the Results By section are filterable by entering a term in the box beneath the column header. Remaining columns are sortable by clicking the column header. CSV - If you select the CSV option, it will load in your browser with links at the top of the page to download the results file and accompanying dictionary file. PDF - Generates a document that can be downloaded as a PDF or printed. You can also create your own custom report by clicking the Add New button and walking through the steps that follow. Watch this video for help getting started: https://youtu.be/cAIZK8UQ1oc If you still need help, click here to request assistance with CoursEval.

This article is specific to the College of Osteopathic Medicine's implementation of CoursEval.  These items need to be completed at the beginning of or prior to each term after all courses have been set up in Colleague and students have been enrolled. Checklist COM Administration Notify Educational Technology when all courses have been entered into Colleague Provide spreadsheet with course information, including course types and survey start/end dates, and return to Educational Technology (Course types must be one of the following: Lecture, Laboratory, Lecture and Lab) Determine auto-open and auto-close dates for all survey administrations for the term and distribute to Academic Assistants for setup Course Setup Verify course details and Responsible Faculty (Course Director or Co-Directors) in CoursEval Add instructors (internal only) as Participating Faculty Survey Administration Create survey administration(s) Select courses to associate with survey administration(s) Adjust participants as needed (for DO required courses) Adjust faculty questions as needed Add custom questions as needed Educational Technology Upload completed spreadsheet with course types and survey start/end dates into CoursEval once received Academic Assistants Course Setup Add CoursEval to D2L courses, as desired Step-by-Step Instructions Verify Courses and Add Instructors Click Setup and select Courses. Ensure all the filters at the top of the page are set to Show All. Or you can filter by Period to narrow the list. Verify the details for all courses in your roster. Any changes to course information (with the exception of Participating Faculty, Course Type, and Custom Survey Start/End Dates) need to be made in Colleague. Note: All DMU courses and sections--not just COM--have been imported into CoursEval. Pay attention to section number and period so you edit the correct course and don't make extra work for yourself. Look at the Responsible Faculty listed for each course to verify it's correct. Any changes to Responsible Faculty (Course Directors or Co-Directors) need to be made in Colleague. For each course that has additional instructors giving 3 or more lectures (DMU faculty or staff only), click the icon in the Manage Faculty column next to that course. Click the Edit List button under the Participating Faculty 3+ Lectures header. Enter last name of instructors giving 3 or more lectures, course directors excluded, in large text entry box under Enter Search Values. If the course has multiple instructors, you can enter multiple last names at once, each on a separate line. Then click Search.   All matching instructors will appear in the search results below with all matches automatically selected. Uncheck the boxes as needed so that only the instructors giving 3 or more lectures for the current course are selected, and then click Save when you're done. Repeat steps 5-8 until all instructors have been added. Create and Set Up Survey Administrations Assumptions and Definitions Survey Administration - the container that holds all the course surveys for a given program and a given term. Example: 19/FA1 Course Feedback DO Auto-Open date/time - when a survey administration will automatically open. Auto-Open date/time will be provided for you for each survey administration. Auto-Close date/time - when a survey administration will automatically close. Auto-Close date/time will be provided for you for each survey administration. Note: These are different than the Start date/time and End date/time for individual course surveys. Individual course surveys already have associated start date/times and end date/times entered in CoursEval, so you don't need to enter them, just double-check that they match the COM Master Course Spreadsheet. Create New Survey Administration Click Survey and select Survey Administrations. Click New Standard Survey Administration. Ensure the Survey option is selected next to Create New: Standard: Enter a name for the survey. Recommended: [Term] Course Feedback [Program] Example: 19/FA1 Course Feedback DO Set Assessment Focus to Students will assess Faculty. Set Program to Default. Select the appropriate Period. Note: Each Period requires a separate survey administration. For Copy settings, select the option to Copy Settings from template and select either DO Evaluation Template or MSA/MBS Evaluation Template, depending on which program you're creating evaluations for. Assumption: The program sponsor for the course, as indicated by course number, defines which template is used. Template will generally match course designation. Then click Add when you're finished. Set Auto-Open and Auto-Close Dates Return to Survey Administration under the Survey menu. Click on the name of the survey you just created. Note: If you don't see it, make sure the filters for Year, Period, Status, and Program are set to Show All. For Published Deadline, check the box for Synchronize with auto-close date (and don't worry about adjusting the Published Deadline date). Enter a date and time for both Auto-Open date/time and Auto-Close date/time. Please reference the provided spreadsheet for both date/times. Note: The Auto-Open date/time must be earlier than the earliest included course evaluation open date, and the Auto-Close date/time must be later than the latest included course evaluation close date. Then click Save. Select Courses In the row for the new survey administration you just created, click the icon under Select Courses. Note: If you don't see it, make sure the filters for Year, Period, Status, and Program are set to Show All. Scroll past the filters, ensuring all of them are blank, and click Apply Data Filters. You'll see a list of all courses that match the term you selected for the survey administration. Check the box next to each course you want to include in this survey administration. Note: All DMU courses and sections--not just COM--have been imported into CoursEval. Pay attention to section number so you add the correct section. Click Save after you have selected all the desired courses, and then click Return to List to continue with the next step. Adjust Participants When you add a course to a survey administration, all enrolled students will be selected to receive the course evaluation. To adjust this (for DO required courses), first make sure you are on the Survey Administration page. If you're not, click Survey and then select Survey Administrations. In the row for the desired survey administration, click the icon under Detailed Settings. Locate the course you need to adjust and click the corresponding numbers (something like 10/10) in the Participants Selected (Received) column. Uncheck any participants you wish to exclude from the selected course evaluation, and then click Save. You'll automatically return to the Detailed Settings for the selected survey administration. Repeat steps 3-4 for all courses that need participants adjusted within the given survey administration. If you need to adjust participants for another survey administration, click Return to List and go back to step 2. Adjust Faculty Questions By default, all Responsible Faculty (course directors and co-directors) will receive the full instructor question set.  If any course directors give fewer than 3 lectures, follow the steps below to make adjustments to the selected questions. Begin by selecting Survey Administration from the Survey menu. In the row for the desired survey administration, click the icon under Detailed Settings. Locate a course that needs course director questions adjusted, and click the icon under Question Category Settings in the row for that course. Deselect question sets for the appropriate course director(s) by unchecking the box next to his/her name. After making all the selections for the course, click Save. Repeat steps 3-5 until course director questions have been adjusted for all courses that need adjusting. Preview Surveys Begin by selecting Survey Administration from the Survey menu. In the row for the desired survey administration, click the icon under Detailed Settings. For each course, click the icon under Preview Surveyand make sure the survey questions match what you're expecting. Note: You do not need to answer any of the questions. Just click Save and Continue (at the bottom) or Previous Page (at the top) to navigate through the survey questions. If anything looks wrong with a survey preview, please click here to submit a CoursEval request. Close the survey preview when you're done and repeat step 3 to preview the remaining surveys included in the survey administration. Add CoursEval to D2L Courses Add CoursEval to D2L Courses Open Desire2Learn (D2L) and navigate to the desired course. Select Content from the course Navbar at the top of the page. From any module (you may want to create a separate module just for CoursEval), select Existing Activities and then select External Learning Tools. Select MyCoursEval and you should see it appear in the module.

This article is specific to the College of Health Sciences implementation of CoursEval.  These items need to be completed at the beginning of or prior to each term after all courses have been set up in Colleague and students have been enrolled. Checklist Course Setup Verify course details and Responsible Faculty (Course Director or Co-Directors) in CoursEval Add instructors as Participating Faculty Add CoursEval to D2L courses Survey Administrations Create survey administrations Select courses to associate with survey administrations Sync student enrollment shortly before evaluations open Step-by-Step Instructions Verify Courses and Add Instructors Click Setup and select Courses. Ensure all the filters at the top of the page are set to Show All. Or you can filter by Period to narrow the list. Verify the details for all courses in your roster. Any changes to course information (with the exception of Participating Faculty) need to be made in Colleague. Note: All DMU courses and sections--not just CHS--have been imported into CoursEval. Pay attention to section number and period so you edit the correct course and don't make extra work for yourself. Look at the Responsible Faculty listed for each course to verify it's correct. Any changes to Responsible Faculty (Course Directors or Co-Directors) need to be made in Colleague. For each course that has instructors to be evaluated, click the icon in the Manage Faculty column next to that course. Click the Edit List button under the Participating Faculty 3+ Lectures header. Enter last name of instructors to be evaluated (course directors included) in large text entry box under Enter Search Values. If the course has multiple instructors, you can enter multiple last names at once, each on a separate line. Then click Search.   All matching instructors will appear in the search results below with all matches automatically selected. Uncheck the boxes as needed so that only the instructors to be evaluated for the current course are selected, and then click Save when you're done. Repeat steps 5-8 until all instructors to be evaluated have been added. Create and Set Up Survey Administrations Assumptions and Definitions Survey Administration - the container that holds all the course surveys for a given program and a given term. Example: 21/FA2 Course Feedback PA Auto-Open date/time - when a survey administration will automatically open. Auto-Open date/time must be prior to any individual course survey opening. Auto-Close date/time - when a survey administration will automatically close. Auto-Close date/time must be after all individual course surveys close. Note: These may be different than the Start date/time and End date/time for individual course surveys that are using custom start and end dates. Create New Survey Administration Click Survey and select Survey Administrations. Click New Standard Survey Administration. Ensure the Survey option is selected next to Create New: Standard: Enter a name for the survey. Recommended: [Term] Course Feedback [Program] Example: 21/FA2 Course Feedback PA Set Assessment Focus to Students will assess Faculty. Set Program to Default. Select the appropriate Period. Note: Each Period requires a separate survey administration. For Copy settings, select the option to Copy Settings from template and select the template named for the program you're creating evaluations for. Then click Add when you're finished. Set Auto-Open and Auto-Close Dates Return to Survey Administration under the Survey menu. Click on the name of the survey you just created. Note: If you don't see it, make sure the filters for Year, Period, Status, and Program are set to Show All. For Published Deadline, check the box for Synchronize with auto-close date (and don't worry about adjusting the Published Deadline date). Enter a date and time for both Auto-Open date/time and Auto-Close date/time. Note: The Auto-Open date/time must be earlier than the earliest included course evaluation open date, and the Auto-Close date/time must be later than the latest included course evaluation close date. Then click Save. Select Courses In the row for the new survey administration you just created, click the icon under Select Courses. Note: If you don't see it, make sure the filters for Year, Period, Status, and Program are set to Show All. Scroll past the filters, ensuring all of them are blank, and click Apply Data Filters. You'll see a list of all courses that match the term you selected for the survey administration. Check the box next to each course you want to include in this survey administration. Note: All DMU courses and sections--not just CHS--have been imported into CoursEval. Pay attention to section number so you add the correct section. Click Save after you have selected all the desired courses, and then click Return to List to continue with the next step. Preview Surveys Begin by selecting Survey Administration from the Survey menu. In the row for the desired survey administration, click the icon under Detailed Settings. For each course, click the icon under Preview Survey and make sure the survey questions match what you're expecting. Note: You do not need to answer any of the questions. Just click Save and Continue (at the bottom) or Previous Page (at the top) to navigate through the survey questions. If anything looks wrong with a survey preview, please click here to submit a CoursEval request. Close the survey preview when you're done and repeat step 3 to preview the remaining surveys included in the survey administration. Sync Student Enrollment Shortly before each survey administration is scheduled to open, you'll need to manually sync student enrollment to ensure the evaluations are including the most up-to-date student enrollment data. From the CoursEval admin/manager portal, go to Survey > Survey Administrations. Select Detailed Settings for one of your upcoming survey administrations. At the top, select Action > Sync Participants. You'll see a pop-up letting you know what changes were made. Click OK when you're done reviewing the changes. Repeat these steps for all your upcoming survey administrations, or you may instead choose to follow the steps at a later date for survey administrations that open later. Add CoursEval to D2L Courses Open Desire2Learn (D2L) and navigate to the desired course. Select Content from the course Navbar at the top of the page. From any module (you may want to create a separate module just for CoursEval), select Existing Activities and then select External Learning Tools. Select MyCoursEval and you should see it appear in the module.